Cynoia Notes is your team’s central knowledge base a flexible space to document ideas, specs, meeting notes, processes, and shared knowledge, all in one place.

Notes are designed to be:

• ✍️ Easy to write and structure

• 🤝 Simple to share and collaborate on

• 🗂️ Organized through folders and collections

• 🔐 Secure with granular access control

Whether you’re writing personal notes, team documentation, or public references, Notes adapt to your workflow.

Notes at a Glance

The Notes section is divided into three main layers:

1. Notes – individual documents

2. Folders – basic organization

3. Collections – structured spaces with visibility & permissions

From the Notes dashboard, you can quickly:

• Create new notes

• Browse folders

• Switch between collections

• Access shared or favorite notes

Notes vs Collections (Important Concept)

Understanding the difference between Notes and Collections is key.

📝 Notes

• Individual documents

• Rich-text editor with formatting blocks

• Can be private or shared

• Can be moved between folders or collections

🗂️ Collections

• Containers for notes (like knowledge spaces)

• Can be Private or Public

• Have members and permissions

• Ideal for teams, projects, or departments

Examples:

• Private notes → personal thoughts, drafts

• Public collection → company wiki, onboarding docs

• Project collection → specs, decisions, documentation

Creating & Organizing Notes

You can create notes in multiple ways:

• Click Create new from the Notes page

• Create a note directly inside a collection

• Create notes inside folders for quick grouping

Once created, notes can be:

• Renamed

• Moved to another folder or collection

• Added to favorites ⭐

• Shared with specific people

Powerful Rich-Text Editor

Cynoia’s editor is built for structured documentation.

Available content blocks include:

• Headings (H1, H2, H3)

• Paragraphs

• Bullet & numbered lists

• Checklists

• Quotes

• Tables

• Image

• Excalidraw

• Embed X ( Tweet )

• Embed Youtube

• Embed Figma document

• Divider

• Code

• Columns Layout

• Collapsible

• Page Break

This makes it easy to write:

• Technical documentation

• Meeting notes

• Guides & playbooks

• Knowledge articles

Sharing & Collaboration

Notes are collaborative by design.

You can:

• Share individual notes

• Invite members to collections

• Assign roles (Viewer / Editor)

• Control who can edit vs read

Important behavior:

• Permissions are contextual

  A user may be an Editor globally but only a Viewer in a specific collection.

This ensures:

• Sensitive content stays protected

• Public knowledge remains accessible

• Teams collaborate safely

Favorites, Shared & Trash

To help you stay organized, Notes include system views:

• ⭐ Favorites – quick access to important notes

• 🤝 Shared with me – notes others shared with you

• 🗑️ Trash – recover deleted notes if needed

These views make large knowledge bases easy to navigate.

When to Use Notes

Use Notes when you want to:

• Build a company knowledge base

• Document processes and decisions

• Centralize project documentation

• Share long-form content with your team

• Keep personal or team notes in one place

What’s Next?

Now that you understand how Notes and the Knowledge Base work, we’ll dive deeper into:

👉 Creating & Editing Notes