Events are the core building blocks of calendars in Cynoia.

They allow you to schedule meetings, block time, add reminders, and invite participants all from one place.

What Is an Event in Cynoia?

An event represents a scheduled activity in a calendar.

Events can be used for:

• Meetings

• Calls

• Personal reminders

• Team availability

• Project-related deadlines

Each event belongs to a specific calendar.

Creating a New Event

You can create events directly from the Calendar view.

Steps to create an event

1. Open Calendar from the left sidebar

2. Click New event (bottom-right)

   • Or click directly on a date/time slot

3. Fill in the event details:

   • Event name

   • Calendar

   • Description (optional)

   • Date

   • Start time & end time

4. Click Create event

The event appears immediately in the calendar.

Choosing the Right Calendar

When creating an event, you must select a calendar.

Why this matters:

• The event inherits the calendar’s color

• Visibility depends on who has access to that calendar

• It keeps personal, team, and project events organized

💡 Tip: Always double-check the selected calendar before creating the event.

All-Day Events

You can mark an event as All day.

Use all-day events for:

• Holidays

• Birthdays

• Company-wide reminders

• Milestones

When enabled:

• Time selection is disabled

• The event spans the full day

Scheduling Online Meetings

Cynoia lets you attach a meeting link to events.

Online meeting options

• Enable Online meeting

• Use a Cynoia Call Room

• Or paste an external meeting link

This makes the event:

• Clickable

• Joinable directly from the calendar

Inviting Members to an Event

You can invite participants to events.

How invitations work

• Add members from your workspace or externals by email address

• Invited members receive notifications

• Participants can see the event on their calendar

Events respect calendar permissions:

• If someone doesn’t have access to the calendar, they won’t see the event unless invited

Editing an Event

You can update an event at any time.

Editable fields:

• Event name

• Description

• Date and time

• Calendar

• Participants

• Meeting link

Changes are reflected instantly for all participants.

Moving & Rescheduling Events

Events can be rescheduled easily.

Ways to reschedule

• Edit the date or time from event details

This is useful for:

• Quick schedule adjustments

• Visual planning

• Managing conflicts

Event Notifications & Reminders

Events trigger notifications automatically.

• When you’re invited to an event

• When event details change

Reminder timing depends on:

• Calendar settings

• Personal notification preferences

Best Practices

• Use clear, descriptive event names

• Choose the correct calendar

• Add meeting links for remote calls

• Use all-day events sparingly

• Keep descriptions short and useful

What’s Next?

Now that you can create and manage events.

👉 Next article: Notes & Knowledge Base