Tasks are the building blocks of work in Cynoia.

They represent everything your team needs to do, from simple to complex pieces of work.

Tasks help teams stay organized, accountable, and aligned across projects.

What Is a Task?

A task represents a single unit of work.

A task can be:

• A to-do item

• A feature to build

• A bug to fix

• A request to handle

• Any action that needs to be completed

Tasks live inside projects and move through different stages until they’re done.

Where Tasks Live

Tasks are always part of a project.

You can see and manage tasks from:

• Project views (Kanban, List, Calendar, Gantt, Sprint)

• Your personal task assignments

• Search and filters

This makes tasks easy to find and manage from different perspectives.

What a Task Includes

Each task contains everything needed to complete the work:

• Task name – Short and descriptive title

• Status – Current stage in the workflow

• Assignees – One or more responsible members

• Description – Details, instructions, or context

• Properties – Priority, labels, points, dates, etc.

• Comments – Task-specific discussions

• Activity – History of changes and updates

• Time logs – Tracked time (if enabled)

• Attachments – Files related to the task

All task information stays in one place.

Task Lifecycle

Tasks follow a lifecycle from creation to completion.

A typical flow looks like this:

1. Task is created

2. Task is assigned

3. Work begins

4. Status is updated as work progresses

5. Task is completed or closed

The exact workflow depends on the project’s configuration.

Tasks vs Subtasks

Some work requires more detail.

• Tasks are standalone units of work

• Subtasks break a task into smaller steps

Subtasks are useful when:

• Work involves multiple steps

• Different people handle parts of the work

• Progress needs to be tracked in detail

Working with Tasks Across Views

Tasks can be viewed and managed in different ways depending on the view you use:

• Kanban – Move tasks through workflow stages

• List – Scan and organize tasks in a table

• Calendar – See tasks by date

• Gantt – Visualize tasks on a timeline

• Sprint & Backlog – Plan and prioritize work

You can switch views without losing task data.

Permissions & Task Access

What you can do with a task depends on:

• Your global role

• Your project-level permissions

• Whether you are assigned to the task

This ensures tasks stay secure while allowing collaboration.

Why Tasks Matter

Using tasks consistently helps teams:

• Stay focused on priorities

• Avoid missed work

• Improve accountability

• Track progress over time

• Collaborate more effectively

What’s Next?

👉 Next article: Creating & Managing Tasks

You’ll learn how to create tasks, assign work, update properties, and manage tasks day to day.