Time tracking helps teams understand how much time is spent on tasks, improve planning, and measure actual effort versus estimates.

In Cynoia, time tracking is handled directly inside each task using Time Logs.

What Are Time Logs?

Time logs record the actual time spent working on a task.

They allow teams to:

• Track effort per task

• See how time is distributed across work

• Compare estimated time vs real time

• Improve future planning

Time logs are optional and can be used only when needed.

Logging Time on a Task manually ( if enabled )

Steps

1. Open the task

2. Select the Time Logs tab

3. Add a time entry

4. Enter the amount of time spent

5. Save the entry

Time entries are added instantly and reflected in the task total.

Viewing Logged Time

Inside the Time Logs tab, you can see:

• Total time spent on the task

• Time entries grouped by user

• Individual time records

This provides transparency across the team.

Time Estimates vs Time Logs

• Time estimate → planned or expected duration

• Time logs → actual time spent

Comparing the two helps teams:

• Identify underestimated tasks

• Improve workload planning

• Adjust future estimates

When to Use Time Tracking

Time tracking is especially useful for:

• Client or billable projects

• Time-boxed work

• Performance and workload analysis

• Retrospectives and reporting

It may not be necessary for every task.

Best Practices

• Log time regularly to avoid forgetting

• Keep entries simple and accurate

• Use estimates for planning, not control

• Review time logs during retrospectives

• Avoid over-tracking small tasks

Permissions & Visibility

Depending on your role:

• You may log time only for yourself

• Or view time logs for the entire team

Access rules depend on project-level permissions.

Viewer can only start timer on tasks he's assigned to.

Viewer can visit Time logs only on tasks he's assigned to.

What’s Next?

👉 Next article: Organizing Work at Scale

Learn how to use filters, sorting, search, and favorites to stay productive as your workload grows.