Cynoia team
Detailed Feature Comparison by Plan
Written by : Cynoia team
Detailed Feature Comparison by Plan
Cynoia offers three plans designed to scale with your needs from individuals and small teams to large organizations with advanced workflows.
This guide helps you quickly understand what’s included in each plan so you can choose the one that fits your team best.
Plans Overview
Plan | Best for |
|---|---|
Free | Individuals & very small teams |
Basic | Growing teams |
Pro | Power users & organizations |
💡 All plans are user-based. Storage, limits, and features apply per user.
Essentials
Feature | Free | Basic | Pro |
|---|---|---|---|
Users | Up to 5 | Unlimited | Unlimited |
Projects | 5 projects | Unlimited | Unlimited |
Tasks | 500 limit | Unlimited | Unlimited |
File Storage | 100 MB | 10 GB | 100 GB |
Support | Community | Email Support | Priority Support |
General Features
Feature | Free | Basic | Pro |
|---|---|---|---|
Languages | EN, FR, ES, SW, WO | ✓ | ✓ |
Mobile Apps (iOS & Android) | Coming soon | Coming soon | Coming soon |
Projects App
Feature | Free | Basic | Pro |
|---|---|---|---|
Basic Task Management | ✓ | ✓ | ✓ |
Subtasks | ✕ | ✓ | ✓ |
Task & Project Templates | ✕ | ✓ | ✓ |
Advanced Task Management | ✕ | ✓ | ✓ |
Advanced Analytics & Export | ✕ | ✕ | ✓ |
Task Filtering & Sorting | ✓ | ✓ | ✓ |
Due Date Alerts | ✓ | ✓ | ✓ |
Views (Kanban, List, Backlog) | ✓ | ✓ | ✓ |
Automation & Workflows | ✕ | 10 automations | Unlimited |
Chat App
Feature | Free | Basic | Pro |
|---|---|---|---|
Real-time chat & DMs | ✓ | ✓ | ✓ |
Chat Channels | 1 default | Up to 20 | Unlimited |
File Sharing in Chat | ✓ | ✓ | ✓ |
Voice Messages | ✕ | ✓ | ✓ |
Pinned Messages | ✓ | ✓ | ✓ |
Screen Recording Sharing | ✕ | ✓ | ✓ |
Last Activity & User Cards | ✓ | ✓ | ✓ |
Video Calls App
Feature | Free | Basic | Pro |
|---|---|---|---|
Permanent Call Rooms | 1 public (5 users) | 10 rooms (20 users) | Unlimited (50 users) |
Instant & Scheduled Rooms | ✓ | ✓ | ✓ |
Video Calls in Channels | ✕ | ✓ | ✓ |
Direct Member Calls | ✓ | ✓ | ✓ |
Calendar App
Feature | Free | Basic | Pro |
|---|---|---|---|
Create & Manage Events | ✓ | ✓ | ✓ |
View Tasks on Calendar | ✓ | ✓ | ✓ |
Google Calendar Integration | ✕ | ✓ | ✓ |
Notes App
Feature | Free | Basic | Pro |
|---|---|---|---|
Workspace Notes | Up to 50 | 1,000 notes | Unlimited |
Public Note Sharing | ✕ | ✓ | ✓ |
Voice-to-Text | ✕ | ✓ | ✓ |
Multi-select & Bulk Actions | ✓ | ✓ | ✓ |
File Manager
Feature | Free | Basic | Pro |
|---|---|---|---|
File & Folder Organization | ✓ | ✓ | ✓ |
File Sharing | Internal only | Public & Internal (250 MB/file) | Public & Internal (5 GB/file) |
Advanced File Management | ✕ | ✓ | ✓ |
Security & User Management
Feature | Free | Basic | Pro |
|---|---|---|---|
Two-Factor Authentication (2FA) | ✓ | ✓ | ✓ |
Session Management | ✓ | ✓ | ✓ |
Advanced Admin Controls | ✕ | ✕ | ✓ |
Custom Roles & Groups | ✕ | ✕ | ✓ |
Choosing the Right Plan
Choose Free if you:
Work solo or with a very small team
Need basic task management and chat
Want to explore Cynoia without commitment
Choose Basic if you:
Collaborate with a growing team
Need automation, subtasks, and integrations
Share files and notes externally
Choose Pro if you:
Manage multiple teams or departments
Need advanced automation and analytics
Require custom roles, permissions, and priority support
Upgrading Your Plan
You can upgrade or downgrade your plan at any time from
Account & Billing → Plans.
Changes take effect immediately, and your data is always preserved.
What’s Next?
👉 Next Article: Security, Privacy & Compliance
Related to Workspace and Organization Settings