Tasks are the core units of work inside a project.

They represent everything your team needs to do, from small to complex pieces of work.

Subtasks help break larger tasks into smaller, manageable steps.

Creating a Task

You can create tasks from any project view.

Steps

1. Open a project

2. Click Add task (or + Add task) in a column or view

3. Enter a task name

4. Press Enter or click Create

The task is added immediately to the project.

Task Details Overview

Clicking on a task opens the task details panel.

A task is composed of:

• Task name and unique ID

• Main content tabs

• Properties sidebar

Task Properties

Tasks include several properties that help organize and track work.

Common Task Properties

• Status – Current stage in the workflow

• Assignees – One or more team members

• Priority – Importance level (if enabled)

• Points – Effort estimation (if enabled)

• Labels – Custom categories

• Sprint – Assigned sprint (if enabled)

• Dates – Start and/or due date

• Time estimate – Planned effort

• Attachments – Files related to the task

Properties depend on the project’s settings.

Task Description & Comments

Description

Each task has a rich-text description where you can:

• Add details and instructions

• Use formatting (lists, headings, bold text)

• Mention teammates

• Attach files

Comments

Comments are used for discussion around the task.

• Mention teammates to notify them

• Comments are logged in activity history

Activity & Time Logs

Activity

The Activity tab tracks everything that happens on a task:

• Status changes

• Assignment updates

• Description edits

• System actions

This provides full visibility and traceability.

Time Logs

The Time Logs tab lets you:

• Track time spent on tasks

• View logged time per member

• Compare actual time vs estimates

Creating Subtasks

Subtasks allow you to break a task into smaller steps.

Steps

1. Open a task

2. Scroll to the Subtasks section

3. Click Add subtask

4. Enter a name and press Enter

Subtasks appear nested under the parent task.

How Subtasks Work

• Subtasks inherit the project workflow

• They can have their own status, assignees, and properties

• Subtask behavior depends on Project Subtask Settings

Examples:

• Completing all subtasks can automatically complete the parent task

• Parent status can sync with subtask progress

When to Use Tasks vs Subtasks

Use tasks when:

• Work can be completed independently

• Ownership is clear

• No breakdown is needed

Use subtasks when:

• Work needs multiple steps

• Different people handle parts of the work

• Progress needs granular tracking

Best Practices

• Keep task names short and clear

• Use descriptions for context, not titles

• Assign owners to avoid confusion

• Use subtasks for complex work, not everything

• Keep workflows consistent across tasks

What’s Next?

👉 Next article: Automations in Projects

Learn how to automate actions, notifications, and workflows to save time and keep your team aligned.